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How Carly Calendar Selection Works

1

Checking Your Availability

When Carly finds meeting times, it checks for conflicts across ALL your selected calendars. You can choose which calendars to monitor for both Google and Outlook accounts from the Integrations tab.

Carly checks these calendars for conflicts:
Try it! Click the checkboxes below to see how calendar selection affects conflict detection
Google Calendars
Work Calendar
Personal Calendar
Family Calendar
Outlook Calendars
Calendar
Team Events
Tuesday, Oct 15
9 AM
10 AM
11 AM
12 PM
1 PM
2 PM
3 PM
4 PM
5 PM
6 PM
Team Standup
10:00 - 10:30 AM
Dentist Appointment
1:00 - 2:00 PM
Client Call
12:00 - 1:00 PM
All Hands Meeting
3:00 - 4:00 PM
Result: Carly finds free time by checking for conflicts across all selected calendars, then suggests available slots that work for you.
2

How Carly Finds Your Calendars

Carly has access to all selected calendars across your connected accounts. When you mention a calendar by name (like "gym calendar" or "work"), Carly automatically searches across all your Google and Outlook accounts to find the right one - no manual switching required!

"Add to my gym calendar"
G
Personal Google Account
✅ Spin Class
Carly found "Gym" calendar • 6:00 AM
Carly automatically searched all your accounts and found "Gym" calendar here
"Schedule on my work calendar"
O
Work Outlook Account
✅ Team Meeting
Carly found "Work" calendar • 2:00 PM
Even if emailing from Gmail, Carly can access your Outlook calendars
Smart Search: Carly looks at all your connected calendars and finds the best match. You don't need to remember which account owns which calendar - just use the calendar name naturally!
3

Default Calendar for Events (When Not Specified)

When you don't mention a specific calendar by name, Carly uses your account's default calendar. For Google accounts, this is your "booking calendar" (which you can set) of the email account you are writing from. For Outlook accounts, it's always your primary calendar. But you can ALWAYS override this by mentioning any calendar name!

john@gmail.com Personal Calendar (Booking Calendar)
Wednesday, Oct 16
9 AM
10 AM
11 AM
12 PM
1 PM
2 PM
3 PM
4 PM
Team Lunch
10:00 - 11:00 AM
Coffee Chat
12:00 - 1:30 PM
1:1 Meeting
2:00 - 3:00 PM
Personal Calendar (Booking Calendar)
← All Carly events go here
Examples:
  • "Schedule a dentist appointment" → Goes to your default calendar
  • "Add dentist to my health calendar" → Carly finds and uses "Health" calendar
  • "Put team lunch on work cal" → Carly searches for calendar matching "work"
Setting Your Default: In the Integrations tab, click "Set as Booking" on any Google calendar to make it your default.
4

Use Any Calendar with Natural Language

Just mention the calendar you want in plain English - Carly automatically finds it across ALL your connected accounts! No need to remember which account owns which calendar.

"Add birthday party to family calendar"
F
Family Calendar
Birthday Party
Sat, Oct 19 • 3:00 PM
✅ Carly searched all accounts and matched "family calendar" → "Family Calendar"
"Schedule team sync on work cal"
O
Calendar
Team Sync
Fri, Oct 18 • 10:00 AM
✅ Carly matched "work cal" → Outlook account calendar
How It Works:
  1. You mention a calendar name naturally in your email
  2. Carly checks ALL your connected calendars (Google, Outlook, etc.)
  3. It matches your request to the exact calendar name (even fuzzy matches like "fam" → "Family-Calendar")
  4. Event is created on the correct calendar automatically!
Pro Tips:
  • Carly understands variations: "fam calendar" matches "Family-Calendar"
  • If multiple calendars match, Carly will ask you to clarify
  • Not sure which calendars you have? Just ask "list my calendars"
  • Missing some calendars? Make sure they are selected on your Integrations tab!
5

Managing Multiple Accounts

Connect multiple accounts for seamless calendar management. Carly automatically checks ALL your calendars for conflicts and can create events on ANY calendar across all accounts - just mention the calendar name and Carly finds it for you!

G
Google - Personal
☑️ Choose which calendars to check
⭐ Set booking calendar
G
Google - Work
☑️ Choose which calendars to check
⭐ Set booking calendar
O
Outlook - Corporate
☑️ Choose which calendars to check
🔗
Cross-Account Benefits:
  • ✅ All selected calendars searchable from any email conversation
  • ✅ Automatic conflict detection across all accounts
  • ✅ No manual account switching required
  • ✅ Works with Google Calendar, Outlook, and more

Quick Summary

Availability Checking: Carly monitors all your selected calendars across Google and Outlook
Smart Calendar Discovery: Carly finds calendars across ALL accounts automatically - just use the name
Default Calendar: When no calendar specified, uses your booking calendar (Google) or primary (Outlook)
Natural Language Control: Mention any calendar name ("gym cal", "work", "family") and Carly finds it
Multi-Account Freedom: Create, update, or delete events on any calendar across any connected account